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POL/CORP226

Fraud Control Policy

POLICY TITLE FRAUD CONTROL POLICY
POLICY NUMBER POL/CORP226
DATE ADOPTED SEPTEMBER 2008
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policy-newPurpose

This policy requires the organisation to identify procedures and programs to protect Council’s assets, integrity and security in order to maintain a high level of service to, and reputation with, the
community.

Scope

This policy applies to all contractors, Councillors, committee members, volunteers and employees of Council and should be read in conjunction with Council’s Staff Code of Conduct.

Definition

Fraud is defined as a dishonest activity causing actual or potential financial loss to any person or entity including theft of moneys or other property by employees or persons external to the entity and whether or not deception is used at the time, immediately before or immediately following the activity. This also includes the deliberate falsification, concealment, destruction or use of falsified documentation used or intended for use for a normal business purpose or the improper use of
information or position.
Standards Australia 2008, Fraud and Corruption Control (AS 8001–2008)

Gift is defined as any item or service which could be perceived to influence decision-making.

Policy

Council will:

  • Promote and guide Council’s commitment to protecting itself against any form of fraudulent behaviour which could lead to a financial or property loss, or loss of public confidence.
  • Establish the elements of the fraud prevention and control measures Council will take to prevent, detect, investigate and manage fraudulent activity or suspected fraudulent activity.
  • Create and promote a culture of strong and consistent ethical organisational behaviour which effectively reduces Council’s fraud risks.
  • Provide clear responsibilities at all levels.
  • Develop and enforce procedures to:
    • Prevent, detect and respond to fraud in a systematic and timely manner.
    • Ensure appropriate investigation of all suspected acts of fraud.
    • Protect Council’s assets and reputation.
    • Establish a culture of sound ethics and integrity at Council.
    • Support Council’s Code of Conduct.

Related Policies

  • Protected Disclosures Directive – DIR/GOV018
  • Staff Code of Conduct – POL/STAFF100
  • Attractive Assets Directive – DIR/CORP221
  • Tendering Directive – DIR/CORP217
  • Procurement Policy – POL/CORP229
  • Police and Working with Children Check – DIR/STAFF 119
  • Serious Misconduct, Negligence and Fraud Directive – DIR/STAFF123

Related Legislation

  • Protected Disclosure Act 2012 (replaces Whistle Blowers Act 2001)
  • Local Government Act 1989
  • Victorian Charter of Human Rights and Responsibilities Act 2006
  • Standards Australia 2008, Fraud and Corruption Control (AS 8001–2008)

Signed: Michael Adamson (Mayor)
Date: 21/11/2014

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