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Quotes & Tenders

Quotes & Tenders

VendorPanel

Swan Hill Rural City Council uses VendorPanel Marketplace to manage all sourcing. This simplifies the procurement process and increase opportunities for local suppliers by making it easier for Council staff to invite them to quote and/or tender.

Next steps

  • Register via the VendorPanel Marketplace
  • It’s FREE and only takes a couple of minutes
  • Once you have registered you will be able to add colleagues to your company profile.
  • You and your colleagues must be registered to be invited to respond to new projects and opportunities and will then be able to submit quotes and proposals

Things to note

  • If you are an existing VendorPanel registered Supplier, you still need to register in the Marketplace to get these opportunities.  It’s easy and will be linked to your existing profile by using the same account details (email and password) to request an invitation to register into Marketplace.
  • If you have registered with our compliance platform Rapid Global, you will still need to register on VendorPanel Marketplace to ensure Council includes you when sourcing products and services.

If you have any questions on the process please contact Council’s Procurement and Properties unit procurement@swanhill.vic.gov.au or for any VendorPanel platform related issues, please contact VendorPanel Support via email support@vendorpanel.com.au or call 03 9095 6181.

Every year Council procures a variety of goods and services. Some goods and services are procured through publicly-advertised:

  • Tenders *
  • Request for Quotes (RFQ)
  • Request for Submissions (RFS)
  • Expression of interest (EOI)

* Tenders are publicly advertised for 28 days.

Each tender or submission must address the selection criteria and have all relevant sections completed. Council invites suppliers to provide additional documentation such as their business profile to help support their tender.

Current tenders

Supply and Delivery of One (1) Asphalt Road Maintenance Unit

Supply and Delivery of One (1) Asphalt Road Maintenance Unit

Tender Details : Supply and delivery of motor grader specified in schedule below. Quotation to be on a trade/no trade basis. The unit will be primarily used in road maintenance activities.

No. of Units: 1x

New Unit Requirement: Asphalt Road Maintenance Unit


Trade In: 2012 Ausroad Road Maintenance Unit FVD 1000 Isuzu Chassis Approx. 425,000kms



Reg No. ZBV991

Ref. No. 304/23



The following criteria is used in the evaluation of the units offered:

• Compliance with Specification. (30%)

• Social & Economic benefit to the Swan Hill Municipality (5%)

• Environmental Benefit (5%)

• Track Record. (20%)

• Resource skill availability (10%)

• Operational Evaluation (20%)

• Mechanical Evaluation (10%)

The Council will evaluate the submissions by applying Best Value Principles in accordance with Councils Best Practice Guide – Evaluation Criteria.

Issued by : Swan Hill Rural City Council
Closing Date : 02/Mar/23 02:00 PM (UTC+10:00) Canberra, Melbourne, Sydney time
Reference number : VP345587
Contact person : Not disclosed
Tender categories : Plant & Equipment - Purchase
Specification Docs : 2

View on VendorPanel - Supply and Delivery of One (1) Asphalt Road Maintenance Unit

Lighting Upgrade at John James Oval, Robinvale

Lighting Upgrade at John James Oval, Robinvale

Tender Details : Swan Hill Rural City Council is seeking a competent Contractor to upgrade the existing lighting infrastructure at the John James Oval Robinvale.

The objectives of this project are;

1. Removal and disposal of existing non-compliant lighting system

2. Supply and Installation of 4 new 28mtr long galvanized light pole and footing.

3. Supply and Installation of LED lighting system with an average of 100 LUX as per AS 2560.2 for the football oval

4. Supply and Installation of a key as access to switch on the lights.

5. Supply and Installation of all associated accessories and wiring.

6. Design, supply and installation of footings including building permit.

It is anticipated that works will commence 3 April 2023 and be completed by 4 August 2023.


Responses will be evaluated using the following criteria:

Price

The Tender will be evaluated based on best value. Best value is determined...

Issued by : Swan Hill Rural City Council
Closing Date : 23/Feb/23 02:00 PM (UTC+10:00) Canberra, Melbourne, Sydney time
Reference number : VP344424
Contact person : Not disclosed
Tender categories : Building Trade, Repairs, Maint., ELEC, Lighting, Equip & Services
Specification Docs : 3

View on VendorPanel - Lighting Upgrade at John James Oval, Robinvale

Concept & Detailed Design Specification Of Two Buildings, Monash Drive Swan Hill

Concept & Detailed Design Specification Of Two Buildings, Monash Drive Swan Hill

Tender Details : Swan Hill Rural City Council is seeking the services of a qualified design professional or professionals, to develop concepts for the Swan Hill Art Gallery redevelopment and the Swan Hill Tourism and Cultural Hub at the Pioneer Settlement.

With the intention of upgrading the overall existing tourism experience and helping to ensure the tourism sector continues to thrive, Council is investing in a new purpose-built entry for the Pioneer Settlement which will also house the regional Visitor Information Centre and an Aboriginal Tourism development space. It is expected this building will be in the vicinity of 500 – 600m2.

The building will be designed in accordance with Heritage Victoria requirements to ensure that the development is complementary of the Pioneer Settlement and its rich history. It is expected the designer will either specialise in Heritage Architecture, or engage the services of a Heritage advisor to support the design and consultation process.

The existing rose...

Issued by : Swan Hill Rural City Council
Closing Date : 16/Feb/23 02:00 PM (UTC+10:00) Canberra, Melbourne, Sydney time
Reference number : VP344003
Contact person : Not disclosed
Tender categories : Architecture, Design, Planning, Environmental & Heritage Services
Specification Docs : 3

View on VendorPanel - Concept & Detailed Design Specification Of Two Buildings, Monash Drive Swan Hill

RFQ - McCallum Street Shared Path - Landscaping (Site Preparation & Lawn Installation)

RFQ - McCallum Street Shared Path - Landscaping (Site Preparation & Lawn Installation)

Tender Details : Swan Hill Rural City Council invites quotations for from suitably qualified and experienced contractors for the site preparation and lawn installation works along the McCallum Street Shared Path, Swan Hill. (area of approximately 33,000m²)

It is anticipated that works will commence by 15th March 2023 and be completed by 10th May 2023 (approximately 2 months)


Responses will be evaluated using the following criteria:

Price will be evaluated on best value

Compliance of Specification (40%)

Track Record (10%) - Provide detail about similar projects undertaken

Availability of Skills/Resources (20%) - Personnel skills and experience relevant to this project

Social Economic Benefit (10%) - Demonstrate social and economic benefit to Swan Hill Municipality

Environmental Benefit (10%) - Demonstrate commitment to environmental sustainability

Detailed Works Schedule (10%) - Provide a detailed Works Schedule as part of ...

Issued by : Swan Hill Rural City Council
Closing Date : 09/Feb/23 02:00 PM (UTC+10:00) Canberra, Melbourne, Sydney time
Reference number : VP343253
Contact person : Not disclosed
Tender categories : Building Trade, Repairs, Maint., Construction & Operation, Horticulture & Arboriculture
Specification Docs : 2

View on VendorPanel - RFQ - McCallum Street Shared Path - Landscaping (Site Preparation & Lawn Installation)

What to expect in Council’s documents

Council’s tender documents include:

  • Introductory notes
  • Tender conditions
  • General contract conditions
  • Occupational Health and Safety Guidelines
  • Specifications

The tender conditions is where you need to fill in details relating to your business and supply a schedule of rates or total cost.

Documentation that we receive from you will form part of the evaluation process. During this process each submission is scored against the evaluation criteria as shown in the tender documents.

Evaluation criteria

Each tender received is evaluated based on the evaluation criteria specified in the tender documents.

Council considers tenders based on value for money. Things considered include whole of life cycle costs, compliance with specification, local economic and social benefits, environmental benefits, timelines of supply and capability, and capacity of the tenderer to complete works.

Most evaluation criterias include:

Price Provide the best value for money (not necessarily the lowest price).
Compliance with specification Will best deliver services, which meet or exceed the standard.
Social and economic benefit to the municipality Has demonstrated the best record for supporting the local municipality.
Track record Has the strongest and best proven record for the delivery of contracted services (whether it be with Council or another organisation).
Availability of appropriate skills and resources Possesses the best skills and resources necessary to assure the prompt and efficient delivery of the service.

Submitting a tender

To submit a tender, all the compulsory information must be completed. Tenderers can provide additional documents including:

  • Company information
  • Company work history (including photos)
  • Company references
  • Evidence of social and economic benefits to the municipality such as sponsorships, volunteering, employment of locals etc
  • Insurance details
  • Policies and procedures
  • Plant and equipment information

Successful suppliers and contractors

Successful suppliers and contractors will receive a purchase order with a purchase order number or a contract number. The purchase order number or relevant contract number should be clearly shown on your invoice to ensure prompt payment.

Purchase orders include contact details, details of goods, works or services to be provided, purchasing contact, authorisation and the price.

Purchase order conditions can be found on the back of the purchase order and are also available below.

Related documents

Supporting policy

For further information on tenders:
Email: tenders@swanhill.vic.gov.au
Phone: (03) 5036 2364
Questions about current tenders may form part of an addendum that will be distributed to all registered tenderers.

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