Request copies of building plans and documents

You may need copies of building plans or other building documents to help prepare designs for new building work, garages or other outbuildings on your property. You can also request pool registration/compliance letters that Council have previously sent you in the past.

Plans and permits are the property of the owner. If you are not the property owner, your application must include written consent from the current owner(s) authorising you to inspect these documents, in accordance with the Building Act 1993, Building Regulations and the Information Privacy Act.

Current and past building applications
To find details of current and past building applications use our online building register.

Drainage or sewerage plans 
It It is unlikely our building files will contain information relating to drainage, sewerage, plumbing or electrical plans specifically for your site. Please visit Before You Dig Australia to get underground asset plans.

How to apply

Online

Step 1.Decide which information you need

You can request one or more of the following:

  • Building Permit documentation
  • Site Plan
  • Occupancy Permit
  • Certificate of Final Inspection
  • Pool registration/compliance letters
  • Other

Step 2.Have your details ready

You will need to provide:

  • the street address of the property
  • if you are applying on behalf of the property owner you must provide a letter of consent that is signed by the owner
  • the type of building permit documents you are looking for (e.g. a building permit for a shed, occupancy permit for a dwelling, final certificate for a shed etc)

Step 3.Have your credit card ready

Please note we can not accept Diners Club or American Express.

Step 4.Submit the online form and pay the fee

Request building plans or documents

Fees

Request building plans and documents 2025/26 Fees
Record search fee - a non refundable fee payable at the time of lodgement $27
Retrieval of building records $100 per file
Retrieval fee for building records beyond 10 years (archive files) $175.50 per file

What happens next?

We will send you an email receipt to confirm your application has been received.

You will then be contacted by email to:

  • advise you if the requested records are not available
  • arrange payment of the applicable fee (depending on whether files are stored on-site or off-site)

Requested documents will be provided by email within 14 days, subject to payment and any required archive retrieval.

Contact us

Phone

03 5036 2333

 

Email

building@swanhill.vic.gov.au

 

Location

45 Splatt Street
Swan Hill
VIC 3585
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