Event Support Fund

Event Support Fund

The Event Support Fund recognises the benefits of events to our community and municipality, including tourism and the local economy.

Through this program, Council provides assistance to new and existing events that provide significant social and economic benefits to our communities.  Support will be considered for events that meet one of the following:

  • New or emerging events
  • Existing events which provide significant economic and/or social benefit to the region
  • Existing events that have been funded for more than three years will have to show a new or innovative element to their event to continue to receive funding.
If the event is unable to proceed in the format and timeframe initially planned due to further restrictions or other unforeseen circumstances, applicants are strongly encouraged to submit a variation proposal. Applicants should make contact with Council‘s Economic Development and Events Support Officer to discuss their event prior to submitting a variation proposal.

Summary

Event support is available in the form of event sponsorship and/or logistical support.

  • Community events can apply for up to $1,000
  • Minor events can apply for up to $2,000
  • Large events can to apply for up to $5,000
Applications open Monday, 17 May 2021 at 8am
Applications close Tuesday, 15 June 2021 at 5pm
Successful Applicants
Successful applicants will be advised in mid July 2021
Event must occur
 before 30th June 2022

Contact

Should you require more information contact should be made with Council ‘s Economic Development and Events Officer.

In person: Swan Hill Region Information Centre
Email: events@swanhill.vic.gov.au
Phone: (03) 5032 3033

Covid 19

Please follow Victorian Government restrictions at all times.

Regardless of where the event is held, event organisers must understand the obligations under the Public Event Framework to ensure they submit documentation based on the self-assessed tier (1, 2 or 3).

For more information please visit the Victorian Government website - Public events - Information for organisers. If you have any questions regarding your requirements with the Victorian Government please email the Department of Jobs Precincts and Regions public events team at COVIDSafeEvents@ecodev.vic.gov.au.

Additional COVID Safe information will need to be provided to Council, should your event be held on Council owned or managed grounds.

The Victorian Guidelines for Planning Safe Public Events have been developed through the collaboration of multiple agencies to present best practice for organisers in planning and executing events across Victoria.


Eligibility

Eligibility

Groups and organisations must be:

  • Based within the Swan Hill Rural City Council municipality, or
  • Deliver events to residents of the municipality

Funding will only be provided to community groups and profit-based organisations that:

  • Are incorporated (If your group is not incorporated, you will need an auspicing body)
  • Provide access to Council residents either as members, participants or supporters
  • Have acquitted previous funding through Council
  • Meet adequate legal and insurance requirements eg. Public Liability insurance

Conditions

Conditions

  • Organisations are expected to match Council’s contribution in cash, in kind or a combination of both.
  • Funding will not be provided for events that have already commenced, or been completed by the organisation, unless Council’s prior written consent has been received.
  • Changes cannot be made to your grant project without submitting a variation proposal to Council in writing.
  • At the end of the project or event, you must provide an evaluation of your grant.
  • All unspent funds will remain with Council.
  • As funds are limited, applications may not be funded or funded to the amount requested.
  • Projects linked to the Swan Hill Rural City Council Plan or a Community Plan will be prioritised.
  • Projects that support local businesses will be looked upon favourably.
  • All applicants must complete an Event Evaluation Form within two months of the event being held.

Assessment

Assessment

In considering the level of support for an event, the following factors will be taken into account to determine priorities for funding, through a weighted evaluation process:

  • Economic impact/number of day and overnight visitors (30 per cent).
  • Social benefit to the region (20 per cent).
  • Contributing to the region, including alignment with the region’s tourism objectives or ability to positively contribute to the profile of the region and providing opportunities to engage with or showcase our cultural, arts or leisure elements (20 per cent).
  • Events offering innovative elements (10 per cent).
  • Showcasing and developing skills of individuals and community groups (10 per cent).
  • Ability to grow the event (number of participants or economic impact) (10 per cent).

Receiving funds

Receiving funds

Council provides funding through the reimbursement of event costs or through the provision of logistical support services.  Financial assistance will not be provided prior to an event.

Within two months after the event has been held Council must receive the following in order to receive funding:

  • An invoice for grant funding must be supplied to Council
  • A completed evaluation form – All successful applicants are required to complete an Event Evaluation Form, confirming that funding was spent on the agreed conditions

Please allow a period of approximately 14 working days from day of receipt of invoice/tax invoice for funds to be transferred.

See also: Hosting an event

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